Linked to your HR system
Whether it is service providers, partners, customers, or prospects, keeping track of every visit to your premises can be more complex than you realize. Multiple entrances, busy reception areas, and different locations all add to the challenge.
Recent events have highlighted the importance of having complete visibility into who is in your workplace and why. From health and safety requirements to compliance with local regulations across different countries, having accurate, real-time visitor data is now an essential part of managing a modern, multi-site business.
myProtime Visitors offers a secure and fully digital way to register visitors and suppliers. That means no more paper sign-in sheets or manual logging; everything is streamlined, accurate, and compliant with privacy regulations.
Guests can check in using a tablet or a myProtime Visitors kiosk, making the process quick and contactless for ease. For an even smoother experience, employees can pre-register their guests, so arrival is effortless.
Depending on the nature of the visit, the system can automatically display tailored safety guidelines to ensure every visitor is informed before entering.
All activity is logged digitally, giving you both real-time visibility and a complete historical record of visits. This applies whether you operate in one country or many.
This capability is powered by Protime’s partnership with Gatehouse, bringing enhanced reliability and scalability to users.
With myProtime Visitors, the traditional paper sign-in sheet is a thing of the past. This fully digital system lets visitors register online in just a few clicks, making the process faster, cleaner, and more professional. Before they arrive, guests can receive all the details they need for their visit, along with any required security or safety instructions.
The platform is fully compliant with privacy regulations, including GDPR and local legislation in each country you operate. It can be deployed across multiple entry points and locations, even in different countries. It doesn’t matter if you operate one site or a network of offices worldwide, myProtime Visitors keeps the experience consistent and compliant everywhere.
Every visit is logged automatically, giving you detailed reports on who visited, when they arrived, and which employee they met. That means real-time visibility and a complete history of workplace access, all in one secure system.
A vastly improved system from those of old.
myProtime Visitors is a great deal more than a stand-alone check-in tool. It connects directly with your existing myProtime platform and other HR systems. This means visitor data is seamlessly integrated with your workforce management tools, giving you a complete picture of who is on site at any given time.
Through built-in visitor tracking capabilities, you can monitor activity in real time, view historical logs, and generate reports that combine staff and visitor movements in one place. This integration is especially valuable for compliance, security, and operational planning, ensuring that your people and processes are always aligned and visible.
With myProtime Visitors, checking in is quick, contactless, and entirely automated. Guests can register on arrival using a tablet or kiosk, with no need for manual paperwork or inevitable reception bottlenecks.
For an even faster experience, employees can pre-register their visitors, so details are already in the system before arrival. The moment a guest checks in, the platform can automatically display the right safety guidelines based on the purpose of the visit, from basic health and safety reminders to site-specific instructions.
This automation not only improves the visitor experience but also ensures every person entering your workplace is informed, compliant, and recorded in real time.
myProtime Visitors gives you full visitor monitoring in real time.
At any moment, you can see exactly who is on site, where they are expected to be, and which employee they are meeting. That’s efficiency and security at their finest.
All visits are stored in a secure digital log, making it easy to run detailed reports, review past activity, and track patterns over time. Data remains centralized, even across international offices. You can even trace interactions, so you know precisely which visitor met which team member.
In the event of an emergency, this data becomes critical. The system can instantly integrate visitor information into evacuation or safety lists, helping ensure that everyone on site, employees and guests alike, is accounted for quickly and accurately.
Going digital with your visitor management system delivers clear advantages for any organization. But there are three standout reasons why most businesses make the switch. Each one not only improves daily operations but also supports long-term efficiency, compliance, and scalability:
With myProtime Visitors, employees can pre-register guests before they arrive, making check-in smooth and efficient. Visitor details are added to the system in advance, so when they reach your reception or kiosk, the process takes seconds.
Pre-registration also allows you to send important information ahead of time. That might be meeting agendas or parking instructions, for example. It creates a professional first impression and reduces wait times.
The myProtime digital floor plan gives you a clear, real-time view of who is in the building and where they are located. Visitors appear alongside employees, making it easy to account for everyone during emergencies or security checks.
This visual tool is especially valuable for larger sites or multi-floor premises, where quick location information can save time and improve safety.
Every visitor registered through myProtime Visitors is instantly added to your emergency and safety lists. This ensures that in the event of an evacuation or incident, you have a complete and accurate record of everyone on site, not just your employees. Automatic updates remove the risk of manual errors and help your safety teams act quickly and confidently.
Protime’s partnership with Gatehouse brings additional strength and scalability to the myProtime Visitors platform. Gatehouse is a trusted specialist in access and visitor control, and this collaboration ensures you benefit from advanced features, robust security, and seamless integration with your existing systems.
It is a powerful combination designed to meet the needs of businesses operating across multiple sites and countries. A truly European solution for international organizations.
A modern visitor management system can transform how organizations handle security, compliance, and guest experiences. From small offices to global enterprises, the benefits are tangible and immediate.
Large corporates: For multinational corporations, myProtime Visitors delivers consistency across multiple sites and countries. It standardizes processes, ensures compliance with local legislation, and provides a central view of visitor activity worldwide. One system, multiple countries, full compliance everywhere.
SMEs: Small and medium-sized enterprises benefit from a professional, streamlined check-in process without the need for large administrative teams. It enhances security, frees up staff time, and creates a polished first impression for clients and partners.
Manufacturing: Visitor safety is critical in manufacturing environments. myProtime Visitors ensures guests receive site-specific safety briefings before entering production areas, while digital records make compliance reporting simple.
Logistics: In logistics hubs where multiple contractors, drivers, and suppliers arrive daily, the system speeds up check-ins, tracks visitor flow, and reduces congestion at entry points.
Healthcare: Hospitals and clinics need to balance accessibility with patient safety. Digital visitor registration helps manage access, comply with hygiene protocols, and maintain accurate records for security and reporting.
Corporate offices: For corporate settings, myProtime Visitors creates a seamless, professional welcome while providing real-time visibility of everyone on site. It supports building security, visitor confidentiality, and a positive brand impression.
Protime is trusted by organizations across a wide range of industries, from manufacturing and logistics to healthcare and corporate offices. Many of our customers operate in multiple countries, and we understand the unique challenges that come with managing visitors on a global scale.
Our solutions are built to scale, so whether you have one site or dozens across different regions, myProtime Visitors delivers a consistent, reliable experience everywhere. We stay ahead of fast-changing regulations, ensuring your visitor processes remain compliant with local laws while still meeting international standards.
As a European leader in workforce and access management, Protime goes beyond that of a simple software provider; we are a long-term partner committed to helping you create safer, more efficient, and more welcoming workplaces. We support companies operating in multiple countries at once, with full compliance in every region.
Book a demo today and discover how myProtime Visitors can transform the way you manage and track visitors across your organization.